– Manage the executive’s calendar, scheduling and coordinating meetings, appointments, and events to ensure efficient time management.
– Screen and prioritize incoming calls and emails, handling inquiries directly or directing them to the appropriate person to ensure timely responses.
– Prepare and edit correspondence, reports, presentations, and other documents, ensuring they are accurate and professionally presented.
– Arrange travel plans, including booking flights, accommodations, and transportation, and preparing detailed itineraries to ensure smooth travel experiences.
– Conduct research and gather information for reports, presentations, and meetings, providing the executive with the necessary data to make informed decisions.
– Organize and maintain confidential files and records, ensuring that all documents are properly filed and easily accessible.
– Coordinate and manage special projects, tracking progress and ensuring that deadlines are met and objectives are achieved.
– Assist in preparing for meetings, including setting agendas, distributing materials, and taking minutes to ensure effective meeting outcomes.
– Handle expense reports and reimbursements, tracking expenses and ensuring accurate and timely processing.
– Act as a liaison between the executive and other staff members, facilitating communication and ensuring that instructions and requests are conveyed accurately.
– Monitor and manage office supplies and equipment, ensuring that the executive’s workspace is well-stocked and functioning efficiently.
– Plan and organize company events, meetings, and conferences, coordinating logistics and ensuring that all details are attended to.